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Privacy Policy

Date of publication: 25th May 2024

This privacy policy ("Privacy Policy") seeks to explain how TEKANTIS Limited and its affiliates (“TEKANTIS”, “Company”, “we”, "us", "our") use the data you give us through https://iconmappro.com/ ("Website") and Icon Map Pro for Published ("Power BI Custom Visual") on Microsoft AppSource or Privately distributed. Your use of the Website, Custom Visual, or any submission of any information by you to the Website or Custom Visual (directly or indirectly) means that you agree that we may use that data submitted by you in accordance with this Privacy Policy.

At TEKANTIS Limited, we are aware of the importance of personal data protection. As the controller of personal data, we handle the collected personal data responsibly and in accordance with the applicable regulations in the field of personal data protection. This includes compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (the "General Data Protection Regulation", "GDPR"), as well as other applicable regulations on the protection of personal data and our internal policies.

In order to implement the principle of fair and transparent processing, we have prepared this Personal Data Protection Policy (“Privacy Policy”), which enables individuals to obtain all relevant information relating to their personal data when using our website https://iconmappro.com/.

1. Owner and controller​

The "provider", "website owner", "Custom Visual owner" and "personal data controller" (jointly the "Controller") of https://iconmappro.com/ as defined by the GDPR and other applicable regulations on the protection of personal data is:

Company: TEKANTIS Limited

Registered address: 5 Burnt Hill Road, Wrecclesham, Fanrham, Surrey, GU10 4RU

Company Number: 15392452

VAT Registration Number: 458 2378 62

Country of Incorporation: United Kingdom

2. Contact for personal data protection​

For all questions and assistance in exercising the rights of individuals, we have appointed a contact center for personal data protection that can be reached via the e-mail address at: support@tekantis.com or via regular post addressed to our Registered address: TEKANTIS Limited, Knoll House, Knoll Road, Camberley, Surrey, United Kingdom, GU15 3SY, with the annotation “Protection of Personal Data”.

3. Definition of User​

The term “User” refers to any individual who accesses or uses the websites https://www.tekantis.com, https://iconmappro.com, and any associated websites of TEKANTIS Limited, whether as a visitor or as a user of Custom Visuals developed by TEKANTIS Limited. This includes Custom Visuals that are published on Microsoft AppSource or distributed privately.

4. Information We Collect When You Use the Website​

Personal data refers to any information that can be used to directly or indirectly identify an individual. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier, or by reference to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. Depending on the specific circumstances, we may collect and process the following personal data:

  • Contact details and information about our customers: This includes name and surname, address, email address, telephone and mobile number, job title and function, employer's name, sector of employment, and the date, time, and content of postal or electronic communications.
  • Data on users of the Controller's website: This includes IP address, dates, times, and duration of website visits, data on the location or entry point of Internet access, data on visited sub-pages, and data on settings made during visits.
  • Information on entries in online forms: This includes data provided when subscribing to newsletters or filling out registration/contact forms.
  • Data of potential candidates for employment: This includes any information provided by potential candidates to our contact details.
  • Other data: This includes any additional information that you voluntarily provide to us at any of the contact addresses on our website or data that we process due to our business or contractual relationship with you.

5. Information we collect when you use the custom visual​

In addition to the user information content you voluntarily provide by signing up or authenticating via a third-party authentication provider, TEKANTIS Limited collects IP addresses and generated session IDs that access our backend Background Tile Server. This information is collected solely for the purpose of quantifying the number and frequency of users accessing the system and is not utilized to identify any individual users. No other information, actions, events, or data managed or visualized within the Custom Visual are logged or transmitted to our servers without your explicit consent.

6. Security of Your Data​

TEKANTIS Limited is committed to protecting the data you share with us. We employ a combination of industry-standard security technologies, procedures, and organizational measures to safeguard your data from unauthorized access, use, or disclosure. Our company supports online security through the use of secure server technology to ensure the safety of your data. We also bind our employees and data processors by stringent confidentiality and privacy obligations to uphold your privacy and confidentiality rights.

7. Processing based on a statutory permission​

We collect and process personal data to fulfil contractual obligations pursuant to Article 6(1)(b) of the UK GDPR. This includes processing the personal data of contracting parties (e.g., employment contracts, company contracts, sales contracts) and possibly the personal data of external contractual collaborators. Personal data required for the fulfilment of contractual obligations, such as date of birth, gender, tax number, contact details, residence data, transaction account data, profession, education, registration number, data on submitted personal documents, and other necessary personal data, is collected exclusively to the minimum extent permitted for each specific purpose. This data is also collected and processed during the phase of concluding agreements, negotiations, responding to related inquiries, processing feedback, or providing support. We maintain several records of personal data processing activities, detailing the types of personal data, the purposes of processing, the basis for collection and processing, retention periods, and access to data.

We also collect and process personal data to ensure compliance with legal obligations. Our products, technologies, and services are subject to export laws of various countries, including, without limitation, those of the European Union, its member states, and the United States of America. You acknowledge that, pursuant to applicable export laws, trade sanctions, and embargoes, we are required to take measures to prevent entities, organizations, and parties listed on government-issued sanctioned-party lists from accessing certain products, technologies, and services through our website or other delivery channels controlled by us. This may include:

(i) Automated checks of any User registration data and other information a User provides against applicable sanctioned-party lists; (ii) Regular repetition of such checks whenever a sanctioned-party list is updated or when a User updates their information; (iii) Blocking of access to our services and systems in case of a potential match; and (iv) Contacting a User to confirm their identity in case of a potential match.

Any such use of your personal data is based on the permission to process personal data to comply with statutory obligations (Article 6(1)(c) of the UK GDPR) and our legitimate interest (Article 6(1)(f) of the UK GDPR).

We also process personal data based on our legitimate interests pursuant to Article 6(1)(f) of the UK GDPR, such as for preventing or prosecuting criminal activities (e.g., fraud) and to assert or defend against legal claims. When processing personal data based on our legitimate interests, we always weigh the interests of individuals against our interests as Controllers to determine whether the interests and fundamental rights of individuals prevail over our interests. In particular, during processing, we respect the principle of data minimization, ensuring personal data is relevant and limited to what is necessary for the purposes for which it is processed.

We also collect and process personal data if you have granted prior consent in accordance with Article 6(1)(a) of the UK GDPR. Processing based on the consent of individuals is conducted for the purpose of direct marketing of our services and products, such as informing you about updates to our services and products, responding to your related inquiries, processing your feedback, or providing you with support via email, telephone, or regular mail.

You may withdraw your consent at any time by unsubscribing. In the event of withdrawal, we will cease processing the personal data subject to this consent, unless we are legally required to do so. If we are required to retain your personal data for legal reasons, your data will be restricted from further processing and retained only for the duration required by law. However, withdrawal of consent does not affect the legality of any processing carried out based on your consent prior to its withdrawal. Additionally, if the provision of our services requires your prior consent, we may no longer be able to provide the relevant services or offers to you after your withdrawal.

For more information regarding the processing of personal data based on consent, you may contact our Data Protection Officer at: support@tekantis.com or via regular post addressed to our registered office: TEKANTIS Limited, Knoll House, Knoll Road, Camberley, Surrey, United Kingdom, GU15 3SY, with the annotation “Protection of Personal Data”.

9. Processors and users of personal data​

In addition to TEKANTIS Limited, the personal data of individuals is also processed by external processors, such as accounting services. In such events, we have entered into appropriate written agreements on the processing of personal data or similar agreements in terms of content. We provide personal data to other users of personal data if required under applicable legislation, if there is a legitimate interest, or if we have the consent of the individual.

We do not transfer the collected personal data to third countries. In the event that we transfer personal data to third countries, we will ensure the provision and implementation of appropriate measures to ensure the security of personal data and the fundamental rights and freedoms of individuals, in accordance with applicable legislation.

10. Data protection rights​

An individual may address a written request to our Data Protection Officer, who can be reached via email at: support@tekantis.com or via regular post addressed to our registered office: TEKANTIS Limited, Knoll House, Knoll Road, Camberley, Surrey, United Kingdom, GU15 3SY, with the annotation “Protection of Personal Data”. Individuals have the following rights regarding the collection and processing of their personal data:

  1. The right to be informed: Individuals have the right to be informed about the processing of their personal data.
  2. The right of access: Individuals have the right to access their personal data collected and processed by us. They can obtain confirmation of whether personal data is being processed, and if so, access and receive additional information (on processing purposes, data types, data sources, data users, the existence of their rights, the possibility of appeal, and the existence of automated decision-making), as well as copies of personal data.
  3. The right to rectification: Individuals have the right to correct inaccurate personal data.
  4. The right to restrict processing: Individuals have the right to restrict the processing of their personal data.
  5. The right to erasure: Individuals have the right to delete personal data if the prescribed conditions are met (e.g., processing is no longer necessary, revocation of consent in the absence of another legal basis for processing, justified objection, unlawful processing, or if erasure is required under applicable legislation).
  6. The right to data portability: Individuals have the right to receive their personal data, which they have provided to us, in a structured, commonly used, and machine-readable format and have the right to transmit that data to another controller (applies to data collected by the controller in an automated process, and based on either consent or a contractual relationship).
  7. The right to object: Individuals have the right to object to certain types of processing, including processing based on public interests, legitimate interests, and for direct marketing purposes. The controller must then demonstrate compelling legitimate grounds for the processing to continue.

We will provide the requested information upon written request without undue delay and in any case within one month of receiving the request. This period may be extended, if necessary, by a maximum of two additional months, taking into account the complexity and number of requests. We shall notify the individual of such an extension within one month of receiving the request, together with the reasons for the delay. The information provided in this way is free of charge. However, if the individual's requests are manifestly unfounded or excessive, particularly because they are repetitive, we may charge a reasonable fee or refuse to act on the request.

11. Personal Data Retention Period​

We will retain your personal data only as long as necessary in accordance with the conditions and for the purposes defined in this Privacy Policy. Personal data is stored on our website and, if required for further processing and communication with the User, in other databases controlled by TEKANTIS Limited.

The retention period of personal data may vary depending on the applicable legislation (e.g., mandatory legal requirements). In the event that the applicable legislation sets mandatory time limits for the storage of personal data, we shall delete the personal data after the expiry of the mandatory time limit prescribed by such legislation. Additionally, we shall delete, destroy, block, or pseudonymize personal data once the purpose for which it was processed has been fulfilled, unless otherwise required by applicable legislation.

12. Third party disclosure​

TEKANTIS Limited is committed to ensuring that your identifiable and non-identifiable personal information is secure. We have implemented suitable physical, electronic, and managerial procedures to prevent unauthorized access, modification, disclosure, or loss of your identifiable personal information. However, TEKANTIS Limited may disclose personally identifiable information under special circumstances, such as to comply with legal obligations (e.g., subpoenas) or when a user's actions violate this privacy policy and the Terms of Service. Additionally, we are not responsible for any breach of security or actions undertaken by any third parties that receive the information.

13. Right to appeal to the supervisory authority​

If you believe that your personal data is processed in contravention of applicable regulations governing the protection of personal data, you have the right to lodge a complaint with the competent state authority:

State Authority: Information Commissioner's Office (ICO)

Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom

Contact:

14. Cookies​

TEKANTIS Limited's websites https://www.tekantis.com and https://iconmappro.com/ use cookies to provide online services, advertising systems, and functionalities that would not be possible without the use of cookies. By visiting and using the website, the User agrees to the use of cookies and expresses their consent by clicking on an appropriate field for a particular purpose of data processing.

A cookie is any information that a website sends to the user's browser, which then stores it in the user's system. Cookies allow a website to remember information about the user's settings and preferences. Temporary cookies are stored until the user closes the current browser window, while persistent cookies remain until they are disabled or deleted. Cookies are essential for providing user-friendly online services. Many e-commerce features and faster, easier interactions between the user and the website rely on cookies. They save time and make browsing more efficient by remembering individual preferences and experiences.

If users wish to change how cookies are used in their browser, including blocking or deleting them, they can do so by adjusting their browser settings. The process for managing and deleting cookies varies from browser to browser. More detailed information on how to delete cookies can be found on the website of the browser being used.

Our website uses the following cookies:

  1. Necessary Cookies: Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. Duration: 13 months

  2. Analytics Cookies: These cookies help us understand how visitors engage with the website. We may use a set of cookies to collect information and report site usage statistics. Additionally, data collected may be used to show more relevant ads across the web and measure interactions with the ads we show. Duration: 13 months

  3. Functionality Cookies: These cookies are optional and used to personalize and optimize the user experience, such as remembering chat history.Duration: 13 months

  4. Marketing Cookies: Marketing cookies make ads more engaging and valuable to site visitors. They are used to select advertising based on what’s relevant to a user, improve ad campaign performance reporting, and avoid showing ads the user has already seen. Duration: 13 months

15. Changes to the privacy policy​

TEKANTIS Limited reserves the right, at its discretion, to change, modify, add to, or remove portions of this Privacy Policy (collectively, “Changes”) at any time. TEKANTIS Limited will notify you of Changes by posting a revised version of this Privacy Policy incorporating the Changes on its website. Your continued use of the website or Custom Visual following notice of the Changes will mean that you accept and agree to the Changes. Such Changes will apply prospectively from the date the Changes are posted on the website.

END OF PRIVACY POLICY